The moment a quotation stops being a quotation
A client replying "yes" to a quotation is one of the most important messages a studio receives - and also a moment a lot of studios lose details in. Someone forgets to note down the second coverage day. A deliverable quietly drops off the list. Nobody's quite sure anymore who was supposed to shoot the reception. Studio CRM treats that "yes" as a conversion event, not a fresh start.
One click, not one more spreadsheet
Converting an approved quotation into a booking carries every detail across automatically - event days, coverage items, deliverables and pricing all move over exactly as they were quoted, with nothing retyped and nothing left behind. From that point on, the booking - not the original quotation - is the single source of truth for that job.
The calendar as one shared view
Every confirmed booking's event days land on a shared studio calendar, visible to the whole team, not just whoever booked the client. At a glance, anyone can see what's booked this month, which dates are still open, and which upcoming events still need crew assigned.
Catching a double-booking before it happens
The classic studio nightmare is discovering, days before an event, that the same photographer was assigned to two shoots on the same date. Studio CRM's calendar surfaces crew conflicts as bookings and assignments are made, not after the fact - so a double-booking gets caught while there's still time to fix it, not on the morning of the event.
Everything else attaches to the booking
Once a booking exists, it becomes the anchor for the rest of the job: crew assignments per event day, payment terms and installments, expenses logged against it, and an invoice generated from its current data whenever it's needed - not from a quotation that may have since changed. Delivery hands off from there straight into AI Gallery.
Where to find it
Bookings and the calendar live in their own tabs inside Studio CRM, both driven by the same underlying data - a booking created from a quotation shows up on the calendar immediately, with no separate step required to keep the two in sync.